Email archiving is used to preserve and protect the information contained in e-mail messages so that it can be easily accessed at a later date. It integrates e-mail archiving solutions with corporate email servers for long-term data storage and ensures easy search and retrieval of data along with easy accessibility for authorized users and compliance officers.
The Global Email Archiving Market is expected to grow at a CAGR of 13.68 percent from 2015-2019.
Top Five Reasons Enterprises Turn to Email Archiving:
1. Storage Management
Large enterprises deal with a huge amount of data, and storage issues—be they on individual systems or on enterprise servers—could result in important emails being lost. Proper email archiving helps avoid this situation in addition to helping maintain quality storage management.
2. Compliance and E-discovery Requirements
Backing up emails might save them, but it doesn’t make them searchable, which makes retrieving information expensive and time-consuming. Email archiving indexes emails, which helps businesses follow stringent regulations on e-mail compliance, e-discovery, and other legislation.
3. Increased Size of E-mails
As employees turn more and more to email in place of actual human contact, it is becoming difficult for organizations to maintain a fixed database size. The instability of e-mail and mailbox size limit can lead to instability in email messaging architecture, making email archiving a necessity.
4. Email Audit Trails
In email archiving, message trails can be accessed at any time, ensuring that previous emails can be monitored easily for changes made in the past.
5. Deduplication of Emails
Deduplication of data ensures the existence of unique blocks of data, thereby helping with data integrity and system performance. The data is stored and indexed, ensuring encryption of data along with easy and quick search and retrieval of the business data.
Email Archiving Moving to the Cloud
Traditionally, email archiving was carried out via centralized methods using in-house storage, retention, and access. However, this method was costly, inefficient, and inflexible.
Because of the complexity involved in in-house data storage, large enterprises, government organizations, and SMEs are quickly turning to cloud-based services that ensure a centralized, searchable repository of historical data that can be used by employees irrespective of geographies and time zones.
Cloud-based email archiving ensures a low cost of ownership along with improved methods for managing the complexities involved with data volumes. This move to the cloud will be a major factor driving sustainable growth in the Global Email Archiving Market through the projected period.
